About Us:
First Armenian Church (FAC) is the oldest Armenian Evangelical Church in Boston. Founded in 1891, FAC has been a part of the community for over 130 years. Our mission is simple; we are committed and passionate about helping people find and follow Jesus.
About the Role:
We seek a responsible, proactive church office administrator to manage the church's daily operations. The Office Manager works with the Pastor, staff, and church volunteers. The role reports to the church's Trustees.
To be a successful office manager, you should be able to handle multiple tasks to ensure the church is well-run and the building and grounds are well maintained. You should be highly organized, efficient, detail-oriented, professional, willing to learn and work independently as needed.
Office Manager's Responsibilities:
- Support administrative needs of the Pastor and provide requested support to church leadership.
- Manage daily operations, office supplies, and records, including Church records, member database, committee lists, volunteer lists, vendor and emergency contact lists, and other files.
- Professionally communicate and represent FAC in response to inquiries, whether in person, over the phone, or in writing (email, letters.)
- Prioritize inquiries and communicate appropriately with Pastor and church leadership.
- Act as point person for church tenants and coordinate the occasional rental of church facilities
- Coordinate, plan, and execute church events with the help of volunteers and leaders.
- Assist Treasurers in paying bills, recording church income from donations, and preparing donation receipts/letters.
- Prepare all church communications and publications, including but not limited to weekly bulletin (print and online,) weekly Constant Contact email, and bi-monthly print newsletter. Pastor and volunteers predominantly create content. You must be able to assemble, edit, and proof content, then appropriately layout in respective formats.
- Oversee day-to-day facility operations in coordination with church leadership. Identify time-sensitive repair issues, schedule, and monitor repair personnel, manage, order and replenish supplies.
- Assist with meeting schedules, sign-out of church equipment, facilities rental, and enforcement of church policies for facility and equipment use.
- Maintain church calendar and assist members with event planning. Anticipate and schedule set-up, church access, and clean-up with custodial staff, as needed.
- Build and maintain relationships with the congregation and community.
- Other duties as needs arise
Requirements:
- Minimum of 2 years experience in an administrative or financial role
- A friendly and professional demeanor
- Ability to meet deadlines
- Willingness to learn
- Excellent communication and interpersonal skills.
- Necessary skills include proficiency with Microsoft Outlook, Excel, Word. Knowledge of Publisher, Quickbooks, and familiarity with Constant Contact is a plus.
- This position requires flexibility, confidentiality, and the ability to work both independently and with teams, must be able to manage multiple projects and problem-solve.
- Knowledge of the Armenian language is a plus but not required.
Hours and Compensation
- Hours: This is a 20 hour per week position. Work week is Monday through Friday 9:00 am to 1:00 pm (negotiable)
- Pay Range: $20 - $26 per hour based on experience.
First Armenian Church is a welcoming, friendly workplace and an equal opportunity employer. We are prepared to train the right candidate to ensure our mutual success.