Job Description - Church Administrative Assistant
Mandeville’s First Baptist Church is seeking an Administrative Assistant for a very active church office, multi-staff setting.
Hours: 8:30 - 4:00 Monday - Thursday, 8:30 - 3:00 Friday
Positional Status: Full-time hourly employee
Purpose: The Church Administrative Assistant provides a variety of clerical support services for the pastoral staff with special attention given to church publications.
Overview:
- Must be pleasant, discreet, tactful, and capable of honoring confidential communications.
- Must be able to deal with various types of personalities, both on the phone and in person, in a professional manner.
- Must have general knowledge of office equipment, supplies, and computer software, and a willingness to further their training as needed.
- Must possess good oral / telephone and written communication skills.
- Must show a willing attitude of Christian service to their position and its responsibility.
Responsibilities:
- Maintain an orderly, efficient work facility that is attractive and comfortable for staff and visitors, and that is conducive for smooth flow of information.
- Perform general office work under the supervision of the Senior Pastor and pastoral staff.
- Provide clerical and secretarial support for pastoral staff.
- Keep church staff informed of member’s needs such as deaths, illness, and other crises.
- Maintain the online church directory and mailing lists.
- Answer the phone and screen calls for staff per their direction. Make outgoing calls.
- Maintain supplies and various files, keep records and compile these into periodic or occasional reports. Accuracy and attention to detail is required.
- File sermons, reports, correspondence, and other assigned materials.
- Exercise courtesy and confidentiality in receiving callers, in person or by telephone.
- Keep calendar of appointments and church facility usage. Answer questions and provide information concerning church functions and activities.
- Type letters or other documents as needed.
- Print, photocopy, assemble documents and in-house publications as requested.
- Edit and prepare weekly bulletins and newsletter emails.
- Process all incoming and outgoing mail.
- Perform other duties as assigned by the Senior Pastor and pastoral staff.
Qualifications / Experience:
- At least a high school diploma, some college preferred.
- Experience with Microsoft Office, including Word, Excel, Powerpoint, and ability to work with graphics. Proficiency with Breeze CHMS a plus.
- Excellent organizational and time management skills, ability to meet deadlines.
- Good interpersonal skills for relating to pastoral staff, coworkers, extended staff, volunteers, church members, and the public.