Office and Media Coordinator

Office & Media Coordinator

Purpose: To serve the needs of the pastor and ministries of New Braunfels Bible Church through clerical, administrative, and digital content support.

Required attributes: A caring attitude, excellent people skills, high integrity, and a collaborative mindset; be accessible, responsive, and flexible to handle the changing needs of the church; possess administrative, communication, project management, content creation, website management, and computer/database skills. We are seeking a Christ-centered and spiritually gifted person.

Basic Function: Perform various secretarial and administrative duties, including tasks involving word processing, printing, and data entry; drafting newsletters, blog posts, and marketing materials that align with brand style guidelines; managing day-to-day content calendars, scheduling posts, and engaging with audiences across platforms; website management overseeing technical and content aspects

1.      Knowledge and skill needs

• Experience as Office & Media Coordinator or a closely related field desired
• Proficiency with computers and software: 

Microsoft (Word, Excel), Google Suite, Canva, MailChimp, Adobe Express

Church management software (e.g. Planning Center) and presentation software (e.g. ProPresenter)

Digital content management (e.g. WordPress, GoDaddy, Facebook, Instagram, YouTube)

• Knowledge of general office procedures.
• Ability to listen and to maintain confidentiality.
• Strong copywriting and visual design skills with high attention to detail.
• Ability to coordinate across teams and juggle multiple projects

2.      Office Coordinator Duties

Administrative support for the pastor, and indirectly for elders, deacons, and other church ministries.

Attend meetings and take notes, answer telephone, and assist membership with any concerns or needs.

Produce documents for weekly services and special events (weekly and monthly newsletters, pamphlets, brochures, special event mailings, etc.) Copying, Printing, Folding, Mailing.

• Maintain and update church calendar and database of people, events, registrations, etc.
• Maintain and program weekly Sunday Service order of events in PC Services and ProPresenter
• Maintain an organized filing system for classification and storage of information and correspondence (in cooperation with Church Administrator).
• Coordinate facility usage and media requests (in cooperation with Church Administrator).
• Coordinate events (Easter, Thanksgiving, Christmas, Picnics, Baptisms, Ministry Fair, etc.)
• Inventory/Ordering/Receiving Supplies, office incidentals, phone messages and follow-ups.

3.      Media Coordinator Duties (in cooperation with the AV/IT/Communications Lead)

• Content Creation: Write, edit, and publish engaging text, image, and short-form video content tailored to platform algorithms and in-house displays that align with brand style guidelines.
• Social Media Community Engagement: Moderate comments, respond to messages, and foster active, authentic conversations with followers.
• Utilize social media scheduling tools to plan, draft, and automate daily publishing across social channels
• Lead the strategy, performance, and day-to-day management of the website, including backups and updates
• Assist with podcast workflow pre-production (scheduling, guest outreach, and research) to post-production (audio editing, writing show notes, and social media promotion).
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The Office & Media Coordinator will report to the Senior Pastor