Music Ministry Administrative Assistant

Part-Time Worship Ministry Administrative Assistant

Position Type: Part-Time

Reports To: Worship Pastor

Hours: 20 hours per week (flexible; includes Sundays and occasional evenings)

Position Summary

The Part-Time Administrative Assistant will support the worship ministry through administrative organization, technical preparation, and volunteer support. This role assists in planning and executing weekly worship services, special events, and church-wide events, and coordinates musicians and volunteers. The ideal candidate is both ministry-minded and has a growing relationship with Jesus Christ. Detail-oriented, with strong technical and organizational skills. This candidate will also support the mission and ministries of New Life Christian Church.

EXPERIENCE

3 to 5 years of working in a current worship ministry

Key Responsibilities

Worship & Music Leadership

• Assist in planning and preparing weekly worship services, and all functions that the worship ministry supports, in collaboration with the Worship Pastor
• Schedule and contract musicians as needed per the Worship Pastor
• Coordinate rehearsals and communicate expectations clearly with worship team members and volunteers

Technical & Production Support

• Manage service planning and team scheduling using Planning Center Services
• Prepare and organize lyrics, media, sermons and service flow using ProPresenter 7
• Help prepare multi-tracks for services each week
• Assist with worship-related technical needs in coordination with the production team as needed

Administrative & Office Support

• Perform general administrative duties related to the music and worship ministry, e.g., scheduling, maintaining music library, budgeting, and music newsletter.
• Utilize Microsoft Office 365 (Outlook, Word, Excel, Teams, etc.) for communication, scheduling, and documentation
• Maintain worship ministry calendars, files, and planning resources
• Assist with communication between staff, musicians, and volunteers
• Attend weekly staff meeting

Required Skills & Qualifications

• Proficiency with Planning Center Services
• Working knowledge of ProPresenter 7
• Proficiency in Microsoft Office 365
• Proficient in MultiTrack software
• Organize and manage all aspects of the worship ministry budget
• Ability to contract and coordinate the scheduling of professional musicians
• Strong organizational, communication, and time-management skills
• Ability to work independently and collaboratively as part of a team
• Heart for ministry and a servant-leader mindset, e.g., strong customer service skills

Preferred Qualifications

• Basic musical knowledge, e.g.-Keys signatures, time signatures, clefs, ranges, etc..  
•  3 to 5 years of experience working with Office and music software listed
• Experience working with and organizing volunteers.
• Familiarity with church production environments

Compensation

Compensation is commensurate with experience and qualifications.