Office Manager

About Us:

First Armenian Church (FAC) is the oldest Armenian Evangelical Church in Boston. Founded in 1891, FAC has been a part of the community for over 130 years. Our mission is simple; we are committed and passionate about helping people find and follow Jesus.

About the Role:

We seek a responsible, proactive church office administrator to manage the church's daily operations. The Office Manager works with the Pastor, staff, and church volunteers. The role reports to the church's Trustees.

To be a successful office manager, you should be able to handle multiple tasks to ensure the church is well-run and the building and grounds are well maintained. You should be highly organized, efficient, detail-oriented, professional, willing to learn and work independently as needed.

Office Manager's Responsibilities:

• Support administrative needs of the Pastor and provide requested support to church leadership.

• Manage daily operations, office supplies, and records, including Church records, member database, committee lists, volunteer lists, vendor and emergency contact lists, and other files.

• Professionally communicate and represent FAC in response to inquiries, whether in person, over the phone, or in writing (email, letters.)

• Prioritize inquiries and communicate appropriately with Pastor and church leadership.

• Act as point person for church tenants and coordinate the occasional rental of church facilities

• Coordinate, plan, and execute church events with the help of volunteers and leaders.

• Assist Treasurers in paying bills, recording church income from donations, and preparing donation receipts/letters.

• Prepare all church communications and publications, including but not limited to weekly bulletin (print and online,) weekly Constant Contact email, and bi-monthly print newsletter. Pastor and volunteers predominantly create content. You must be able to assemble, edit, and proof content, then appropriately layout in respective formats.

• Oversee day-to-day facility operations in coordination with church leadership. Identify time-sensitive repair issues, schedule, and monitor repair personnel, manage, order and replenish supplies.

• Assist with meeting schedules, sign-out of church equipment, facilities rental, and enforcement of church policies for facility and equipment use.

• Maintain church calendar and assist members with event planning. Anticipate and schedule set-up, church access, and clean-up with custodial staff, as needed.

• Build and maintain relationships with the congregation and community.

• Other duties as needs arise

Requirements:

• Minimum of 2 years experience in an administrative or financial role

• A friendly and professional demeanor

• Ability to meet deadlines

• Willingness to learn

• Excellent communication and interpersonal skills.

• Necessary skills include proficiency with Microsoft Outlook, Excel, Word. Knowledge of Publisher, Quickbooks, and familiarity with Constant Contact is a plus.

• This position requires flexibility, confidentiality, and the ability to work both independently and with teams, must be able to manage multiple projects and problem-solve.

• Knowledge of the Armenian language is a plus but not required.

Hours and Compensation

• Hours: This is a 20 hour per week position. Work week is Monday through Friday 9:00 am to 1:00 pm (negotiable)

• Pay Range: $20 - $26 per hour based on experience.

First Armenian Church is a welcoming, friendly workplace and an equal opportunity employer. We are prepared to train the right candidate to ensure our mutual success.

First Armenian Church (FAC) is Boston's oldest Armenian Evangelical Church. Founded in 1891, FAC has been a part of the community for over 130 years. Our mission is simple; we are committed and passionate about helping people find and follow Jesus.