Administrative Assistant

Job Overview: The administrative assistant will provide support to office staff, mainly the Director of Finance, and the COO. Extensive software skills are required as well as strong written communication skills. Please visit our website to learn more about us.  www.calloflove.org 

Responsibilities and Duties:

• Receive phone and internet orders and donations from viewers/partners 
• Event planning support (banquets, seminars)
• Ongoing responsibilities (answer phones, prepare correspondences, proofread, schedule meetings, file and retrieve documents digitally
• Maintain databases
• Maintain and organize multiple inter-office calendars and schedules 
• Prepare and organize materials for events and recurring meetings
• Data entry across different software platforms
• Proofread publications, emails and correspondence
• Checking email for COO and responding as needed
• Handling logistics for COO’s speaking engagements
• Keeping office supplies organized and stocked appropriately
• Keeping office(s) clean, organized and presentable for guests
• Any other duties as assigned

Qualifications:

• A True Christ follower with a heart for ministry, especially reaching the lost with the Gospel through media and technology
• Fully able to understand & align with the vision and mission of the organization
• A team player
• Excellent organizational skills
• Uplifting phone voice and good phone etiquette
• Very good written and verbal communication skills
• Strong organizational skills that reflect ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail
• Proven ability to handle confidential information with discretion
• Be adaptable to various competing demands, and demonstrate
• Demonstrate a high level of customer/client service and response
• Highly resourceful team-player while also productive with little supervision
• Excellent in Microsoft Office (Outlook, Word, Excel, Publisher, and Power Point) and G-Suite. Knowledge in Adobe Acrobat and InSightly a plus.
• Demonstrates ability to achieve high performance goals and meet deadlines in a fast-paced environment
• Must learn quickly, new software or basic office procedures
• Strong work tenure: experience in a church or non-profit organization is a plus
• Associates degree preferred, Bachelor's degree is a plus (comparable work experience will be considered in lieu of degree)
• Basic bookkeeping knowledge and QuickBooks is a plus

Work schedule:

Monday - Friday (some weekend and/or evening events required) 

Five (5) hours daily 10:00am - 3:00pm (hours are mildly flexible with paid break)

30 day probationary period, 60 and 90 day review with potential for hours and salary increase.