Church Office Secretary

Title: Church Office Secretary (COS),

Part-time

Reports to: Pastor

SUMMARY: Under the direction of the Pastor, this position is responsible for performing a variety of office skills. The desired individual will have experience working in the nonprofit setting, an outgoing and friendly personality, demonstrates professionalism and tact in communications with a diversity of individuals have strong organizational and time management skills, pays attention to detail and has the ability to work well with the Pastor, volunteers, and Paid staff.

Hours: 15 - 18 hours per week; specific office hours (4days/week)

COS RESPONSIBILITIES AND DUTIES:

·       Check emails and phone messages

·       Mail – open, read/sort, stamp date received

·       Calendar of church events and building use

·       Bulletin/Order of Service

·       Update weekly calendar and building use

·       Order church supplies, study and educational materials when requested

·       Maintain copies of official meeting minutes, including Church Council, Quarterly Business meetings, etc.

·       Publish ‘Book of Reports’ for quarterly business meetings

·       Performs other duties as assigned by the Pastor.

SKILLS AND ABILITIES:

1.    Operate office computer

2.    Operate office copier/printer

3.    Troubleshoot copier technical problems; notify ‘Service Company’ and Trustees for service needs

4.    Use Word, Excel, PowerPoint, etc.

5.    Use Church Art Pro graphics and calendar website

6. Email or hand out building use requests and the detailed form with the listed fee's for

weddings, and building uses.

7.    Use online services;

A.    Church Art Online

B.    Microsoft Office/ Office Online

C.    Song Select Pro

D.    Bible Gateway

E.    Other services as needed

EDUCATION AND/OR EXPERIENCE:

• Minimum three - five years’ related experience; or equivalent combination of education and experience.

WORK ENVIRONMENT:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. While performing the duties of this job, the noise level in the work environment is usually quiet.

PHYSICAL DEMANDS:

The physical demand described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and/or move up to 15 pounds.