Church Administrator/Secretary

Church Administrator/Secretary

First Baptist Church of Anacortes

Position: Church Administrator/Secretary

Purpose of position:

· To provide for the administrative needs of the church and free the pastoral staff, leadership team for effective ministry.

Reports to:

· Senior Pastor

Relates closely with:

o Treasurer / Facilities / Department leaders (e.g. Intern / Children’s Director / Web-Media Ministry/ L.I.F.E. Groups

Responsible for:

· Receptionist:

o Answer calls and greet visitors, screen and refer requests.

o To provide a welcoming and warm setting in the church office so that people will feel comfortable when they walk in and that they will know there is something special here – Jesus!!

o Meeting needs of people: FBC family (listen, offer assistance, pray with them, refer them to Pastor or other appropriate staff or ministries).

· Office Manager:

o Keep office functional / supplies stocked / equipment working / files accessible / work with printer, shippers, postal service.

o Attend staff meetings

· Assistance to Pastor

o Set up meetings and appointments / assist with projects / Sunday services

o Visitor letters (Pastor has composed various letters for appropriate situations for his signature)

o Make and prepare Celebration cards for Pastor. Mail as needed

· Communications IT

o Produce weekly bulletin / Maintain Calendar-Planning Center/ Bulletin Boards/ Sermon PPT Worksheet

o Sunday bulletin and any inserts (includes overflow from bulletin information; also, any incoming mail and e-mail – some need to be retyped)

o Works with leadership and staff to provide timely and accurate communication with the congregation.

o Reminders to pertinent people of certain weekly events by e-mail or phone

o FBC Family Celebrations in bulletin last Sunday of month for following month.

o New communion schedule

o Responsible for electronic media such as the electronic sign, website, church app, and weekly e-connection.

o Coordinates the work of the Tech Team to support the servers, computers, and other technology.

o Manages daily computer issues and is responsible for electronic door system, camera system, and phone system.

· Record Keeping

o Maintain membership information, treasurer assistance/ church statistics, legal papers, contributions, visitor information, purchase vouchers, petty cash.

o Gather attendance books and record attendance

o Ministry Journal – records Sunday sermon (scripture, main theme), any special music, any special events for the week

o Maintain corporation paperwork

o Facilitate building use agreements and maintain schedule of use events (get okay from leader in charge of building and grounds and leader in charge of Kitchen Receptions)

o Run errands as needed

o Maintain confidential staff and ministry records (background checks, etc.)

o Maintain directory (addresses, phone numbers and e-mails change frequently)

o Maintain membership roll, baptisms

· Project Coordinator:

o Facilitate and track projects / Facility / coordinate volunteers (default or back up assistance) / calendar.

Position Qualifications:

· Personal relationship with and commitment to the Lord Jesus Christ.

· Maintain an attitude of being a disciple and disciplining others.

· Knowledge of Scripture (College level or Bible school training strongly preferred).

· Subscribe to the Statement of Faith, Constitution, By-Laws, goals, and policies of FBC

· A team player mindset evidenced in loyalty to the leaders, staff and congregation.

· A commitment to pray for the church family.

· Effective communication skills.

A competitive salary and benefit package will be set based upon education and experience.

Interested applicants should provide the following items:

Testimony

Updated Resume

Recent picture(s)

Any frequented Social media account (Facebook, X, Instagram, Snapchat, or TruthSocial) details

To apply please send Resume, references to:

First Baptist Church

ATTN: Pastor Stuart Boyer

2717 J Ave. Anacortes WA 98221

Electronic data and Applications can be sent to: pastorstu@anacortesfbc.com

First Baptist Church of Anacortes (“AFBC” or the “Church”) exists to teach, train and encourage people to become followers of Jesus Christ. The Church exists to do the work of God in Anacortes and the world through the congregation. The Pastor, the Church leaders, the Ministries and the whole congregation have an outreach focus in an effort to introduce the love and saving grace of Jesus Christ and the fellowship offered at FBC to those who have not yet experienced it or are seeking a place to express it.