Administrative Assistant

ROYSE CITY METHODIST CHURCH

Administrative Assistant

Part-time position, 20 hours per week

Mon-Th: 9 am – 12 pm, 1 pm - 3 pm

POSITION OVERVIEW

The Administrative Assistant of Royse City Methodist Church will work with the Sr.

Pastor, Staff, Leadership and Governance Board, ministries, and other committees to

administer the church's business and to help guide, direct, and manage the critical

functions that meet the church's mission and vision. Reports to Sr. Pastor and SPRC

Point Person.

Administrative Assistant Requirements:

• Works with the Senior Pastor to support and manage the church's day-to-day

operations.

• Follow the instructions of the Sr. Pastor.

• Will maintain confidentiality.

• Able to take care of general office administration: drop off and pick up mail

from the post office, manage and maintain office machines and supplies,

maintain the church calendar and building reservations (church programs,

special events, etc.), serve as contact person for building and vehicle keys, and

perform miscellaneous administrative duties as assigned.

• Coordinate servants (Office Angels) to field front desk during office hours

(answer phones, direct calls, take messages, provide assistance to those

coming into the church office).

• Provide support for worship services: produce weekly bulletin and inserts, help

prepare weekly worship media for sanctuary in coordination with the worship

leader, prepare bulletin and media for special worship services (non-Sunday

services, funerals, etc.).

• Demonstrate computer proficiency, including use of email and Microsoft 365

(spreadsheets and presentation software), and help update and maintain

websites.

• Church Documentation: maintain records and prepare documentation for the

annual Church Conferences.

• Serve as recording secretary at Leadership and Governance Board and Church

Conference meetings.

• Maintain church rolls on established membership database.• Work with finance team to coordinate check signing and mailing of bills, etc.

• Attend staff meetings and yearly planning retreats.

• Help set up and tear down Wesley Hall for meetings and events.

• Execute other duties as assigned by the Sr. Pastor.

JOB RELATED QUALITIES AND SKILLS

• Lives a Jesus-Centered spiritual life.

• Exhibits strong leadership and interpersonal skills.

• Exercises wise stewardship of physical and financial resources.

• Shows dedication to a teamwork environment.

• Exhibits high energy and enthusiasm for supporting our growing congregation.

• Has excellent organizational skills, is attentive to detail, and is committed to

follow-through.

• Will take initiative to complete tasks with minimal supervision.

• Shows a strong commitment to cooperation and hospitality.

• Will maintain focus, patience, and peace in a busy environment that requires

flexibility.

• Demonstrates learning agility while being coachable and open to growth.

Accountability and Evaluation

• Track hours to account for on- and off-campus activities. (Lunch will be

recorded) The Sr. Pastor must approve all flextime prior to the activity.

• Annual written performance reviews are done for all staff members to ensure

that each staff member has an opportunity to receive feedback on job

performance.

• All employees of Royse City Methodist Church are subject to a 90-day

probationary period and an annual evaluation during the month of August.

This job description provides a framework for the position. Specific areas and tasks to

be addressed will be identified through goals and objectives set with the Sr. Pastor

and the SPRC work group periodically throughout the year.