School Operations Coordinator

Overview

We are seeking a highly organized and proactive School Operations Coordinator to support the smooth functioning of our Classical, Catholic High School. This role involves coordinating various administrative and operational activities to ensure the effective delivery of a quality, faith-filled educational program. The ideal candidate will have experience in administrative duties, preferably experience in an educational setting, and have the ability and drive to work with teachers, parents, faculty, staff, and students...with a strong focus on maintaining efficient processes and fostering a positive, warm and friendly office environment.

Duties/Responsibilities

· Coordinate all admissions tasks and follow up

· With Headmaster and Development Director- prepare and create all marketing and communications materials

· Coordinates all daily school operations and office management tasks

· Oversee/coordinate school event preparations and logistics- parent gatherings, tours, retreats, celebrations, open houses, fundraising Vision Dinner etc…

· Handle incoming inquiries and parent requests- email, phone calls, texts, etc.

· Oversee student records, transcripts, college paperwork, recommendations, etc.

· Purchasing duties- inventory, supplies, curriculum/textbooks

· Maintain and update donor database and CRM

· Manage and maintain website updates weekly

· Work with Development Director to create and post social media updates, posts, and reels.

· Oversee class scheduling/grading/student information system database and Financial Aid and tuition agreement contracts.

· Maintain control over environmental safety compliance and reporting requirements for volunteers as well as faculty and staff

Requirements/Qualifications:

· Highly developed organizational skills and project management competency

· Ability to handle parent concerns, questions, and prospective family communications with warmth and professionalism

· Excellent communication skills

· Proficient with technology-Prefer experience with Outlook, Google, Trello, Excel, and FACTS

· Ability to work independently and manage multiple tasks

· Strong ability to take initiative

· Mission aligned with Chesterton school vision and values

· Some schedule flexibility- some evenings and weekends required based on scheduled events

· On site presence required during school hours

Job Type: Part-time

Pay: $21.00 - $23.00 per hour

Expected hours: 25 – 30 per week

Work Location: In person