Accounting Manager

College Church in Wheaton

Job Description


Reports to and is under the direct supervision of the Director of Administration & Finance and is accountable to the Church Treasurer

Primary Objectives:

To facilitate the ministries of College Church through:

  1. Maintaining accurate financial records;
  2. Maintaining proper accounting procedures including dual control;
  3. Extensively use various modules of Shelby Financials,
  4. Filing necessary tax returns on a timely basis;
  5. Overseeing the Accounting Assistant;
  6. Occasionally swapping responsibilities to ensure cross-training and sound accounting practice;
  7. Interfacing with the external and independent auditors to ensure our processing meets their standards; and
  8. Working closely with the Director of Administration & Finance on all accounting issues

Principal Duties

Contributions and other revenue 

  • Process contributions on a timely basis, verifying the Sunday counts of the auditors 
  • Process registration payments and refunds; process rental property income 
  • Scan checks and send digital deposit to bank 
  • Post contribution to congregant’s record reflecting fund designated 
  • Maintain electronic giving sight, changing designations as needed and interface with third party processor 
  • Talk with congregants with questions regarding their contributions 
  • Reconcile church’s checking account statement 
  • Review and process year end contribution statements 

Payroll processing 

  • Oversee payroll process to ensure accuracy of input into the payroll module; review output before final payroll is run 
  • Submit federal and state payroll taxes through EFTPS and quarterly filings on a timely basis 
  • Assist with W-2s, 1099s 
  • Monitor employee 403(b) eligibility and notify Director of Administration & Finance of any needed actions 

General ledger 

  • Keep the information in the general ledger accurate and current 
  • Crate and post journal entries 
  • Update chart of accounts and budget information as necessary 
  • Review and post all journal entries generated by the other Shelby modules 
  • Prepare monthly treasurer report and other financial reports for CCIW management 

Interface with external auditor 

  • Prepare as much information for auditor ahead of their field visit in digital formats 
  • Answer questions and provide information for them as requested 
  • Review audit draft to ensure accuracy 
  • Process audit entries as required and maintain fixed asset schedules 
  • Touch base throughout the year with the external auditors as necessary 

Supervise, assist and mentor the Accounting Assistant 

  • Provide help and training, and review work as necessary 
  • Keep Accounting Assistant apprised of new initiatives or accounting work required 
  • Occasionally, switch responsibilities (contributions versus payables) to assure dual control 


  • Process resale shop daily sales, sales tax returns, and other reports as required 
  • Prepare resale shop financial statement


Ideal candidate will have significant fund accounting experience, ability to explain accounting in layman’s terms, ability to work well with others; strong motivation to see things done accurately; managerial experience, demonstrated high level of ability using Excel including formulas, Word, Outlook all in Office 365. Experience with Shelby Financials and Arena would be helpful. Ability to raise concerns and keep supervisor informed. All applicants must sign our Statement of Faith and Standards of Conduct.


We offer 12 paid holidays, vacation time, personal time, sick time as well as medical insurance, FSA, vision, dental and life insurance/ltd. Employees also have the option of our 403b Retirement plan. The medical benefits add approximately another $30,000 of non-taxable wages.

To apply:


About College Church in Wheaton

With more than 150 years of ministry since its founding—College Church isn’t stuck in the past. We thank God for his faithfulness in working through the people of this church throughout our history and moving forward. For his honor and glory, we are fully engaged in preaching the Word, doing ministry and being global moral preservatives and lights in culture. As always, College Church is committed to biblical preaching, applying God’s Word to all of life and proclaiming God’s love globally through missions outreach.

Our four Core Values (Worship, Outreach, Relationship and Discipleship) from Acts 2:42-47 are driven forward by the gospel. Our desire is to proclaim that gospel, live in the light of the gospel and be transformed by that gospel to the glory of Jesus Christ.

As that gospel is proclaimed, lives are changed, churches are built, people are reached and Christ is honored. It happens every day. During the week College Church’s buildings are filled with people from all over the world. Thousands of people come together to hear about Jesus every weekend. College Church is a place to find Christ, serve Christ and become part of something far bigger than ourselves. We joyfully honor Jesus, living in gratitude to him. 

Located near Wheaton College in Wheaton, Illinois we are a congregation with more than 1300 members and a weekly attendance of over 2000, with a substantial commitment to global missions and local and national outreach. 

Position Filled
Experience Required
11 – 15 years


Education Required
Bachelor’s degree

Date Posted
1 year ago
Wheaton, Illinois


Church Size
1,500-2,000 people

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