Finance Associate

Job Title: Finance Manager

FLSA Status: Salaried, Exempt 

Reports to: Finance Director

VISION STATEMENT: Reaching People, Building Lives 

VALUES: Biblical, Excellence, Life-Giving, Kingdom-Minded, Leadership, Generosity, Generational,

Spiritual Family

HEART OF THE HOUSE: The heart of the house behind Southstone. We get to serve side by side with purpose, unity, and a shared vision. One team, one spirit, showing up for each other, stepping in wherever needed, and pursuing excellence in all we do. It’s that kind of culture that makes every big moment and every event so meaningful and successful together.

PURPOSE: This position will serve the church by assisting the Operations Pastor in managing, supervising, planning, and coordinating the church's financial affairs and ensuring its long-term financial health. 

ESSENTIAL DUTIES / RESPONSIBILITIES: 

Contributions & Revenue Management

• Accurately record, classify, and track all donations, offerings, and income streams with the highest level of confidentiality and integrity
• Maintain organized giving records and prepare annual contribution statements in compliance with IRS guidelines
• Prepare and process bank deposits securely and timely across all campuses

Accounts Payable & Expense Management

• Process vendor invoices, staff reimbursements, and payments with proper documentation and approvals
• Oversee all church credit card activity, ensuring timely submission, accurate coding, and adherence to spending policies
• Reconcile credit card statements monthly and resolve any discrepancies
• Prepare and submit required tax filings and payments (payroll, sales/use, etc.) accurately and on time

Additional Accounting Functions

• Record payroll journal entries and ensure proper allocation across departments, funds, and campuses

Internal Controls & Financial Stewardship

• Maintain strong internal controls to safeguard church assets across all locations
• Ensure all accounting practices align with GAAP and established organizational policies

ASSISTING / SUPPORT FUNCTIONS

Budgeting & Financial Reporting Support

• Support the development, tracking, and monitoring of the annual budget.
• Assist in preparing financial reports and providing insights to leadership for informed decision-making

Audit & Compliance Support

• Support external audits, financial reviews, and compliance processes
• Stay current on financial, tax, and nonprofit compliance requirements through ongoing education

Campus Operations & Stewardship Support

• Assist with cash handling procedures and provide training to campus teams for consistency and accountability
• Partner with ministry leaders and campus staff to strengthen financial processes and stewardship practices

Systems & Process Support

• Support system administration and optimization (e.g., Sage, PCO, Ramp)
• Assist with special projects, process improvements, and additional duties as needed

COMPETENCY/KNOWLEDGE REQUIREMENTS

1. A graduate of a four-year college or an associate’s program with a strong history of experience in business management.

2. Have experience in maintaining financial, fiscal, and payroll record keeping.

3. Have experience in Microsoft Office and data management programs.

4. Possess excellent organizational skills and the ability to work with others.

5. Be able to read, interpret, and explain tax and payroll laws, rules, and regulations, and to stay 

updated with new laws, rules, and regulations related to taxes and payroll.

6. Be an active member of Southstone Church.

PROFESSIONAL / WORK EXPERIENCE REQUIRED

• 5 years of accounting experience 

EDUCATION REQUIREMENTS

• Bachelor’s degree in business (accounting preferred)

PHYSICAL DEMAND REQUIREMENTS

• None

*This job description summarizes the primary duties and responsibilities of the position. It is not intended to list all duties and responsibilities comprehensively. Contents are subject to change at management’s discretion.

Benefits:

• Health insurance
• Paid time off
• Dental insurance
• Parental leave
• Vision insurance

Welcome to Southstone Church – a vibrant community in Katy where faith, fellowship, and purpose come together.