Job Description

The Administrative Assistant must be a mature believer who can respect confidentiality, relate well to people, and develop and maintain good administrative practices. The Administrative Assistant should be a member of an evangelical

church, have a faith commitment consistent with the membership vows of Grace, and be in agreement with Grace’s Statement on Marriage, Gender, and Sexuality.

Accountability: Accountable to the senior pastor as head of staff.


Church office

• Answer telephones and receive visitors to the office in a way that exhibits Christian hospitality when working on-site.

• Oversee equipment of the church office, including purchasing office supplies.

• Sort and distribute mail.

• Enter head counts for all services.

• Produce weekly attendance reports for pastors.

• Assist in maintaining the church management software (Breeze).

• Set out reserved seating signs needed for Sunday services.

Congregational communication

• Produce worship guides for weekly and special services.

• Coordinate with guest preachers on worship guide and scheduling.

• Assist Ministry Coordinator as needed in the production of the weekly email newsletter.

• Produce the semi-annual printout of church member information.

• Solicit and collect Annual Reports. Produce the packet of documents for the annual congregational meeting.

• Plan the yearly church calendar in coordination with leaders, staff, and ministry heads. Maintain the church calendar, both online and hard copy.

• Maintain content and arrangement of bulletin boards.

• Carry out printing, mailing, or emailing as requested by the pastors, session, or trustees.

Church Description

View Church Profile

Experience Required
Entry level
Education Required
High school diploma
Job Type

New York, New York
Church Size

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