Administrative Coordinator, Prayer & Care

This is an administrative role that supports the day-to-day operations of our Prayer & Care ministry team. This position provides direct administrative support to the Prayer & Care Lead Pastor and serves as the central communication point for the Prayer & Care team. The Prayer & Care Coordinator plays a key role in organizing events, managing team communication, scheduling, and ensuring smooth ministry operations.

• Administratively supports the Prayer and Care Pastor. This includes scheduling, preparing reports, assistance with budgets, expense reports, calendaring, team meetings, etc.
• Execute logistics for Prayer pastor travel and conferences, as well as team travel when necessary.
• Operate within designated budgets and guidelines.
• Meet reasonable deadlines.
• Assist with execution of details for Wednesday Night Prayer Service; set up and tear down, communication, creative elements, and print materials.
• Communicate with the tech team for service details
• Coordinating and communicating with prayer groups that meet before the Prayer Service.
• Support Prayer Pastor by coordinating details and preparing materials for Tuesday Prayer gatherings.
• Coordination of quarterly Staff Days of Prayer- scheduling of location, meal planning, and resources.
• Special event coordinating and support
• Coordinates with communication team for announcements, social media blasts, communication pieces, banners, promo days etc. for Prayer and Care Team
• Maintains and updates the website Prayer and Care page
• Implements the use of PCO for Prayer and Care records and volunteer communication.
• Produce Newsletter for Prayer and Care Ministry.
• In-office support to the prayer and care team including maintaining team calendar events in outlook, order supplies, ministry data management, and facilities requests.
• Team events calendar and vacation calendar oversight.
• Preparation of documents, reports, metrics, and communications
• Maintaining and ordering supplies.
• Oversight of calendaring prayer events, meetings, and room usage
• Updating information in Planning Center as needed
• Coordinate details for prayer classes, groups, meetings, conferences, trips, trainings, retreats, and logistical forms.
• Provide administrative support for prayer ministry: prayer partners, freedom prayer, prophetic team, and prayer classes.

Qualifications

• Executive Level Administrative Support
• Some ministry experiences preferred but not required
• College diploma or equivalent preferred but not required
• In-depth understanding of entire MS Office suite, proficient in Outlook and Excel
• Ability to organize a daily workload by priorities. Exemplary planning and time management skills
• Must be able to meet deadlines in a fast-paced, quickly changing environment.
• Excellent relationship builder; able to demonstrate a high level of tact, discretion, and diplomacy with all internal and external stakeholders.
• Must also demonstrate ability to maintain confidential/sensitive information.
• Resourceful, strategic problem-solving ability with a fun, positive “can do” attitude,
• Self-starter – provides strong contribution based upon sound judgment and self-direction
• Loves Jesus, Loves the Church
• Be (or become) a Member in good standing at WoodsEdge Community Church
• Participation in staff prayer, staff meetings, training sessions, retreats, ministry related classes, trainings or events, and all staff events as required