Receptionist/Administrative Support Assistant

The Receptionist / Administrative Assistant serves as the first point of contact for the church, providing a welcoming, Christ-centered presence to members, guests, and the community. This position is responsible for front-office reception duties as well as a variety of administrative tasks that support the ministerial staff and overall ministry of the church

Reception & Office Support

·      Greet and assist church members, guests, and visitors in a warm and professional manner.

·   Answer and route incoming phone calls; respond to general inquiries and provide information as appropriate.

·      Maintain a clean, organized, and welcoming front office and reception area.

·      Process all incoming and outgoing mail, including sorting, distributing, and preparing correspondence.

Administrative Responsibilities

·      Enter, update, and maintain accurate information in the church management database, which may include member and visitor records, life group and Bible study rolls, etc. as requested.

·      Maintain organized records and files, including meeting minutes, reports, and other official church documents.

·      Coordinate and prepare correspondence related to:

o  New members and visitors

o  Baptisms

o  Bereavement and care-related communications

o  General church correspondence as assigned

·      Assist with preparing letters, emails, and other written communications as requested.

·      Schedule meetings, reserve rooms, and assist with calendar coordination as needed.

·      Provide administrative support to pastors, ministry leaders, and church staff.

General Duties

·      Maintain confidentiality and exercise discretion with sensitive church and member information.

·      Assist with special projects and additional administrative duties as requested.

·      Support the mission, values, and ministries of the church in a cooperative and servant-hearted manner.

Qualifications

Education & Experience

·      High school diploma or equivalent required; additional administrative or office training preferred.

·      Prior experience in an office, administrative, or receptionist role preferred.

·      Experience working in a church or ministry setting is a plus.

Skills & Abilities

·      Proficiency in computer usage, including strong working knowledge of Microsoft Office (Word, Excel, Outlook; Publisher a plus).

·      Ability to learn and effectively use church management software and other database systems.

·      Strong keyboarding and data entry skills with a high level of accuracy.

·      Competence in using standard office equipment such as multi-line phones, printers, copiers, and scanners.

·      Excellent interpersonal and communication skills, both written and verbal.

·      Strong organizational skills with attention to detail and accuracy.

·      Ability to manage multiple tasks, prioritize responsibilities, and meet deadlines in a busy office environment.

·      Dependable, self-motivated, and able to work independently as well as collaboratively with church staff and volunteers.

·      Ability to manage multiple tasks, prioritize effectively, and meet deadlines.

·      Demonstrated ability to work independently and as part of a team.

Personal & Spiritual Qualifications

·      A personal commitment to Jesus Christ and support of the mission and beliefs of a FBC.

·      A servant’s heart, professional demeanor, and positive attitude.

·      Ability to interact graciously with people during times of joy as well as times of grief or crisis.

·      Support the leadership of a pastor led, deacon served, staff equipped, committee supported and congregationally affirmed church.

·      Confirm the Baptist Faith and Message 2000 as statement of belief.

·      Uphold the unity of the church in the bonds of peace (Ephesians 4:3).

·      Be able to share the Gospel.

Founded in 2008, First Baptist Brandon Christian Academy is a vital part of First Baptist Church of Brandon, serving the greater Brandon and Hillsborough County areas. At this pivotal moment in our history, we are seeking a new Head of School to lead us toward continued growth, academic excellence, and spiritual vitality. Our mission is to provide a Christ centered education which nurtures students to excel academically, socially, and spiritually.

At a Glance

Enrollment: 310 students (2024/2025 school year)

Grades: Voluntary Prekindergarten through 8th Grade

Faculty Staff: 50 members

Budget: $2.3 million

Campus: 6 buildings, with the Academy utilizing 5. This includes our Ministry Activity Center (MAC), which serves both as a gym for physical education and a venue for sports activities.

Accreditations: Association of Christian Schools International (ACSI) and Cognia (formerly AdvancED)

Participation: Florida School Choice Scholarship Programs

Our Church Mission

First Baptist Church of Brandon exists to glorify God by reaching Brandon and the world for Jesus Christ. We believe the Great Commission (Acts 1:8; Matthew 28:18-20) and practice discipleship, worship, fellowship, evangelism, and mission. The church is pastor led, deacon served, staff equipped, committee supported, congregationally affirmed, all embodying the spirit and biblical example of servanthood.

Our Academy Mission

The mission of First Baptist Brandon Christian Academy is to honor and serve Jesus Christ by providing academic and Biblical excellence for boys and girls while developing their faith in partnership with the home, the church, and the community.

Our Academy Philosophy Vision

We believe the education of a child is not an end to itself but relates to a much larger purpose of communicating "the grace and knowledge of our Lord and Savior Jesus Christ." (2 Peter 3:18)

Our total commitment is to develop a preschool - elementary program which is Christ-centered, educationally sound, biblically influenced, welcoming to all, a place of peace, love and joy, and a school which provides equal opportunities to each and every child.

It is the prayerful purpose of the First Baptist Brandon Christian Academy to develop the lives of boys and girls to become productive citizens physically, mentally, academically and spiritually. It is also our vision children attending our program/school will succeed in further educational pursuits beyond the grades we offer and be productive workers with a faithful testimony for Christ Jesus within the future work force.