Office Manager

OVERVIEW:

Oversees the day-to-day operation of the church office. This person must be in agreement with our statement of faith.

RESPONSIBILITIES / DUTIES:

• Oversees guest experience, assisting guests, and answering phone/emails
• Manages the facility/equipment calendar and liaises with facility occupants
• Manages relationships with vendors, service providers, and inspectors
• Oversees office systems, including climate, mailing, phone, and security systems
• Receives all office mail/deliveries and sorts them into internal mailboxes
• Enters all invoices, bills, and reimbursement requests into billing system
• Ensure filing systems are maintained and current
• Purchases supplies for ministry leaders and the facility as needed
• Manages the office credit card
• Assists in drafting and distributing announcements/updates to the congregation
• Assists in drafting and managing church forms, event sign ups and other church systems
• Oversees the background check process
• Assists in managing the church volunteer schedule and church attendance records
• Creates, collates and distributes reports, letters, certificates, etc. as needed
• Participates in staff meetings, trainings and other required meetings
• Participate actively in planning and execution of church events
• Remains updated on technical and professional knowledge
• Provides administrative assistance to the Lead Pastor
• Performs other duties the Lead Pastor requests

JOB SKILLS REQUIRED

• Excellent verbal and written communication skills
• Excellent time management skills and ability to multitask and prioritize work
• Attention to detail and problem solving skills
• Proficient computer skills, including Microsoft Office
• Church Community Builder skills (PushPay’s church management software), preferred
• 2-5 years of proven office management, administrative, or assistant experience in a church setting

PERSONAL REQUIREMENT

• Model a strong personal integrity, honesty, trustworthiness, and dependability
• Ability to maintain confidentiality and exercise professional discernment
• Regularly attend services and join membership of Celebration International Church
• Comfort in providing prayer support to guests in person or over the phone
• Ability to pass criminal background check