ADMINISTRATIVE ASSISTANT

ADMINISTRATIVE ASSISTANT JOB DESCRIPTION

Great Outdoors Community Church is seeking a candidate for our part-time administrative assistant role.

As the first person visitors will encounter, this role requires someone friendly and comfortable with guests. In addition, they must be able to act as a liaison to the various church groups, manage church resources efficiently, and maintain an organized front office environment.

CORE DUTIES:

Support for Congregation and Guests – Greet visitors, members, and service technicians as they enter the building and assist them as needed during office hours.

Telephone Coordination – The Administrative Assistant is the “during-the-week voice” of the church. This involves fielding phone calls, checking the answering machine messages, as well as making notes and communicating information to the pastors and other ministry leaders.

Correspondence and Outgoing Mail – Compose correspondence as required or requested. This includes birthday cards, welcome letters, and follow-up postcards. In addition, ensure all other mail is handled in a timely manner.

E-mail – Check e-mail regularly during the day and respond, redirect, or flag/print for action as appropriate.

Maintenance of Church Records – Use church management software to maintain all membership records, including baptisms, dedications, weddings, membership, and visitor attendance.

Calendar – Manage and keep an up-to-date master calendar of events for all church activities.

Bulletin Boards – Maintain bulletin boards and church calendars with current events.

QUALITIES AND SKILLS NEEDED:

·       Relevant education and experience

·       Clear communication skills

·       A passion for working the fine details of the church

·       Proficiency with computers and Office applications, including Microsoft 365 and others necessary for producing Sunday bulletins, Posters, and other Messaging formats.

JOB TYPE AND SALARY:

This is a part-time role, roughly 20 hours per week. The primary hours are 9:00 a.m. to 1:00 p.m., Monday- Friday. The salary is hourly and will be established by the applicant’s skills and experience. The role does not include health insurance benefits or vacation pay.