Church Secretary

Current Secretary job description.

Key Responsibilities:

Office Management :

Answer phones and handle each call appropriately and in a timely manner.

Greet visitors as they enter the church

Sort mail and handle appropriately and in a timely manner.

Order office , kitchen and janitorial supplies

Order worship supplies

Manage email in a timely and appropriate  manner.

Communications :

Design and print weekly worship bulletins and weekly newsletter.

Update church website

Update any social media sites

Update bulletin board if needed

Scheduling :

Maintain the church calendar

Coordinate room reservations

Schedule appointments for pastor as needed and as requested.

Record Keeping :

Track attendance

Update membership directory

Communicate with visitors off weekly log- as needed

Finances and Bookkeeping:

Coordinate financial documents as needed with Council Treasurer

Keep a file with monthly invoices, receipts, and bills with account numbers.

Work with church bookkeeper as necessary

Required Skills and Qualifications :

Communications : Strong verbal and written skills to interact warmly and professionally with all visitors to the church

Technical Skills: Experience with word processing, spreadsheets, basic database or email marketing tools, when needed

Discretion: Strict adherence to confidentiality regarding members personal data.

Organization : ability to multitask, management frequent interruptions and prioritize daily tasks.

Other job duties to be assigned as needed. Job duties will be prioritized to meet the needs of the pastoral staff and congregation.