Church Operations Coordinator

Church Operations Coordinator (Part-Time)

Hours: 25 hours per week (hourly, non-exempt)

Schedule: Weekday, daytime hours

Reports to: Pastor

About the Role

We are seeking a Church Operations Coordinator to support the daily life and ministry of our congregation. This part-time position plays a key role in hospitality, communications, office administration, and building coordination, helping ensure our church is welcoming, organized, and running smoothly.

This is a coordinator-level role designed for a small congregation and is structured to fit within 25 hours per week.

Key Responsibilities

Hospitality & Office Support

• Create a welcoming and friendly environment for visitors, members, and staff
• Manage daily office operations including phones, email, mail, and building security
• Respond to general inquiries in a timely and hospitable manner

Communications

• Prepare weekly worship bulletins and slides, and a monthly e-newsletter
• Maintain the church website and social media (e.g., Facebook)
• Support communications and registrations for special events
• Prepare annual and synod-required reports

Building & Facilities Coordination

• Coordinate use of church space with outside groups
• Maintain office, workroom, and sacristy areas
• Coordinate maintenance and repairs (HVAC, lighting, snow removal, etc.)
• Communicate with custodial staff and the Property Team
• Order office and building supplies as needed

Office Administration

• Coordinate logistics for funerals, memorials, and weddings
• Maintain church calendar and membership records
• Maintain licenses for technology, livestreaming, and music copyrights
• Assist with nonprofit filings and required documentation
• Support finance processes and work with vendors as needed
• Assist with onboarding paperwork and background checks
• Other duties consistent with the scope and hours of the position

Qualifications

• Ability to provide in-office coverage during weekday, daytime hours
• Strong organizational and multitasking skills
• Ability to work collaboratively with staff and volunteers
• Self-motivated, dependable, and able to take initiative
• Proficiency in Microsoft Office; experience with Church Windows and Vanco preferred
• Experience with Canva, QuickBooks, website management, and social media preferred

Hours & Compensation

This is a part-time, hourly position (25 hours/week). Compensation is commensurate with experience and aligned with similar administrative and ministry support roles in small congregations. Work priorities are designed to be completed within compensated hours.

COME AS YOU ARE

When you worship at Living Waters Lutheran Church, you can expect a warm and welcoming community rooted in faith, grace, and service. 

Our worship services blend traditional and contemporary elements, offering meaningful messages, uplifting music, and a focus on God’s love in daily life. 

Holy Communion is offered during Sunday worship and all are welcome to participate in this gift. Wine and grape juice are available along with bread and gluten free wafers so that all can participate.

Our building is fully accessible for those who are differently abled.

Whether you're a lifelong Lutheran or exploring faith for the first time, we welcome you!