Church Operations Coordinator

Church Operations Coordinator (Part-Time)

Hours: 25 hours per week (hourly, non-exempt)

Schedule: Weekday, daytime hours

Reports to: Pastor

About the Role

We are seeking a Church Operations Coordinator to support the daily life and ministry of our congregation. This part-time position plays a key role in hospitality, communications, office administration, and building coordination, helping ensure our church is welcoming, organized, and running smoothly.

This is a coordinator-level role designed for a small congregation and is structured to fit within 25 hours per week.

Key Responsibilities

Hospitality & Office Support

• Create a welcoming and friendly environment for visitors, members, and staff
• Manage daily office operations including phones, email, mail, and building security
• Respond to general inquiries in a timely and hospitable manner

Communications

• Prepare weekly worship bulletins and slides, and a monthly e-newsletter
• Maintain the church website and social media (e.g., Facebook)
• Support communications and registrations for special events
• Prepare annual and synod-required reports

Building & Facilities Coordination

• Coordinate use of church space with outside groups
• Maintain office, workroom, and sacristy areas
• Coordinate maintenance and repairs (HVAC, lighting, snow removal, etc.)
• Communicate with custodial staff and the Property Team
• Order office and building supplies as needed

Office Administration

• Coordinate logistics for funerals, memorials, and weddings
• Maintain church calendar and membership records
• Maintain licenses for technology, livestreaming, and music copyrights
• Assist with nonprofit filings and required documentation
• Support finance processes and work with vendors as needed
• Assist with onboarding paperwork and background checks
• Other duties consistent with the scope and hours of the position

Qualifications

• Ability to provide in-office coverage during weekday, daytime hours
• Strong organizational and multitasking skills
• Ability to work collaboratively with staff and volunteers
• Self-motivated, dependable, and able to take initiative
• Proficiency in Microsoft Office; experience with Church Windows and Vanco preferred
• Experience with Canva, QuickBooks, website management, and social media preferred

Hours & Compensation

This is a part-time, hourly position (25 hours/week). Compensation is commensurate with experience and aligned with similar administrative and ministry support roles in small congregations. Work priorities are designed to be completed within compensated hours.