Executive Assistant to the Senior Pastor

Job Summary:

The Executive Assistant is responsible for administrative support of the Senior Pastor, including the management of the Office of the Senior Pastor, scheduling, and coordination of administrative support on an executive level. 

The Executive Assistant is the primary contact for the Senior Pastor on all matters requiring his attention.

Purpose:

The Executive Assistant to the Senior Pastor is responsible for providing administrative support directly to the Senior Pastor. This individual a key member of the Office of the Senior Pastor and dedicating to supporting the mission and vision of the Senior Pastor and Grove Church.

CHARACTER TRAITS:

Stable Mature Christian, Dependable, Loyal, Discreet, Friendly, Professional, Neat, Servant Spirit, Strong Leadership Qualities, Detail-Oriented, Organized, Integrity, Ethical, Distinguished Work Ethic, Flexible, Respect for Others, a Team Player with a passion for efficiency and excellence in service.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The following, while not an exhaustive list of duties associated with the position, is intended to familiarize you with the general requirements this role entails. 

1.      Coordinate all support of the Senior Pastor needed to ensure effectively planned and implemented worship services.

2.      Ability to review correspondence for procedural and grammatical accuracy.

3.      Takes initiative for new and special projects, as needed, to lighten the load on the Senior Pastor.

4.      Initiate, edit and manage all forms of correspondence as needed to ensure a smooth flow of communication for the Office of the Senior Pastor.

5.      Manage calendar for the Senior Pastor as primary contact person for meetings and other scheduled commitments.

6.      Make travel arrangements and coordinate speaking engagement logistics.

7.      Assist with the development of an annual departmental budget and manage spending of budget for the Senior Pastor.

8.      Manage and coordinate direct-report staff key performance evaluations and measurements annually.

9.      Serve as POC and manage logistics for all Executive Staff, Keepers, Trustee and Deaconate led events, retreats, and other meetings, etc.

10.   Sign grief letters, first time visitors’ letters, baptism certificates, discipleship training certificates, baby, house and business dedication certificates and serve as POC for their coordination.

11.   Point of contact for special guests and dignitaries.

12.   Create license certificates and ordination certificates for new ministers and newly ordained ministers

13.   Update Ministry Scheduler for important church-wide and Family Life Center events and make changes when necessary. 

14.   Coordinate funeral and wedding requests in coordination with the Pastor of Congregational Care. Confer with the Senior Pastor regarding final approval.

15.   Perform other duties as assigned.

QUALIFICATIONS AND CREDENTIALS:

Personal:

·        Be an active member and tither of a local church.

·        Able to be a consistent positive role model.

·        Ability to work in a collaborative team environment

·        Able to make decisions and follow-through on commitments.

·        Ability to prioritize and multi-task projects and assignments using good-time management skills in a fast-paced environment

·        Ability to work under pressure, at times, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality

·        Proven ability to maintain confidentiality and to be trustworthy.

·        Able to pass background check.

Spiritual:

1.      Walk daily with Jesus, continuously seeking a stronger personal relationship with Him and must have a heart for worship and the willingness and flexibility to work effectively with others.  

2.      Subscribe to and support the Mission of the church, the Pastor’s three-point vision, the Statement of Faith and the Core Values as indicated in F.I.R.E.

3.      Commit to prayer and fasting about ministry decisions and activities.

Professional:

1.         Physically able and technically proficient to perform tasks outlined in responsibilities and duties section as listed. 

2.         Understand and subscribe to work safety practices in the working environment. 

3.         Establish consistent, productive working relationships with those involved in coordinating the worship experience and the operations of the music ministry.

KNOWLEDGE, SKILLS AND EXPERIENCE:

1.      Experience supporting executive leaders in a large organization and interfacing with other executive assistants.

2.      Experience supporting multiple units within an organization.

3.      Excellent organizational skills and ability to work well individually and collaborate in a team environment.

4.      Excellent interpersonal relations, oral and written communication skills.

5.      Proficiency in Microsoft Word, Excel and PowerPoint; 

6.      Commitment to accuracy in all tasks.

7.      Willingness to learn; collaborative team player with a positive attitude.

8.      Ability to work with minimal direction and employ excellent judgment and professionalism at all times.

WORK SCHEDULE EXPECTATIONS

Work schedule is Monday through Friday, 9:00 am -5:00 pm.