Administrative Coordinator, Prayer & Care

This is an administrative role that supports the day-to-day operations of our Prayer Care ministry team. This position provides direct administrative support to the Prayer Care Lead Pastor and serves as the central communication point for the Prayer Care team. The Prayer Care Coordinator plays a key role in organizing events, managing team communication, scheduling, and ensuring smooth ministry operations.

• Administratively supports the Prayer and Care Pastor. This includes scheduling, preparing reports, assistance with budgets, expense reports, calendaring, team meetings, etc.

• Execute logistics for Prayer pastor travel and conferences, as well as team travel when necessary.

• Operate within designated budgets and guidelines.

• Meet reasonable deadlines.

• Assist with execution of details for Wednesday Night Prayer Service; set up and tear down, communication, creative elements, and print materials.

• Communicate with the tech team for service details

• Coordinating and communicating with prayer groups that meet before the Prayer Service.

• Support Prayer Pastor by coordinating details and preparing materials for Tuesday Prayer gatherings.

• Coordination of quarterly Staff Days of Prayer- scheduling of location, meal planning, and resources.

• Special event coordinating and support

• Coordinates with communication team for announcements, social media blasts, communication pieces, banners, promo days etc. for Prayer and Care Team

• Maintains and updates the website Prayer and Care page

• Implements the use of PCO for Prayer and Care records and volunteer communication.

• Produce Newsletter for Prayer and Care Ministry.

• In-office support to the prayer and care team including maintaining team calendar events in outlook, order supplies, ministry data management, and facilities requests.

• Team events calendar and vacation calendar oversight.

• Preparation of documents, reports, metrics, and communications

• Maintaining and ordering supplies.

• Oversight of calendaring prayer events, meetings, and room usage

• Updating information in Planning Center as needed

• Coordinate details for prayer classes, groups, meetings, conferences, trips, trainings, retreats, and logistical forms.

• Provide administrative support for prayer ministry: prayer partners, freedom prayer, prophetic team, and prayer classes.

Qualifications

• Executive Level Administrative Support

• Some ministry experiences preferred but not required

• College diploma or equivalent preferred but not required

• In-depth understanding of entire MS Office suite, proficient in Outlook and Excel

• Ability to organize a daily workload by priorities. Exemplary planning and time management skills

• Must be able to meet deadlines in a fast-paced, quickly changing environment.

• Excellent relationship builder; able to demonstrate a high level of tact, discretion, and diplomacy with all internal and external stakeholders.

• Must also demonstrate ability to maintain confidential/sensitive information.

• Resourceful, strategic problem-solving ability with a fun, positive “can do” attitude,

• Self-starter – provides strong contribution based upon sound judgment and self-direction

• Loves Jesus, Loves the Church

• Be (or become) a Member in good standing at WoodsEdge Community Church

• Participation in staff prayer, staff meetings, training sessions, retreats, ministry related classes, trainings or events, and all staff events as required

WoodsEdge is a nondenominational Christian Church founded by lead pastor Jeff Wells in 1993. Located on a beautiful 65-acre campus, WoodsEdge serves a diverse and growing community in The Woodlands and Spring, Texas. With a mission to Love Jesus, Journey Together, and Bring Hope to the World, WoodsEdge focuses on prayer, discipleship, missional living, and church planting. The church’s vision is to see Houston become a city of God. WoodsEdge offers worship services every weekend in both English and Spanish, as well as a Wednesday night prayer service. Learn more at woodsedge.org