Office Manager and Lead Pastor's Assistant`

First Baptist Church at The Villages is growing congregation in Marion County, FL. Started twenty-five years ago, the church now averages over 500 in attendance each year with an annual budget of 1.7 million. The church is expanding to multi-generational ministry and is poised to reach more people for Christ in a rapidly growing area. Visit the church’s website at https://fbcvillages.org/ to learn more about the congregation.

First Baptist is seeking a dedicated Christian with administrative skills to serve as the Lead Pastor’s Assistant and Office Manager. Applicants with a bachelor’s degree in administration or Christian ministry are preferred. The position offers salary, insurance, and retirement benefits. Qualified applicants should send resumes and a cover letter via email to [email protected] or mail to:

           First Baptist Church at The Villages

           Attn: Lead Pastor’s Assistant / Office Manager

           16523 SE 76th Chatham Ave.

           The Villages, FL 32162

Purpose

• To provide administrative support to the Lead Pastor and manage the overall function of the church office in support of the FBCATV’s Purpose: Glorifying God; Mission: Engaging People; and Vision: Being Church, as a member of the church’s staff.

General Responsibilities as a member of the church’s Support Staff:

·        Reflect the spiritual character of a Christ-follower as described in Scripture. This team member benefits from having one or more of the following spiritual gifts: administration, helping, discernment, and faith.

• Affirm the Baptist Faith and Message 2000
• Relate to church family and guests in a Christ-like manner
• Respect the confidentiality of people and information
• Communicate thoroughly
• Cooperate willingly
• Collaborate eagerly 

Specific Tasks in providing administrative support to the Lead Pastor and managing the overall function of the church office:

• Provide the Lead Pastor with Administrative Support

o  Screen all incoming telephone calls

o  Return all telephone calls and emails as delegated

o  Schedule and calendar all appointments

o  Generate correspondence, memos, and reports

o  Maintain filing system for pastor’s sermons and evangelistic contacts

o  Facilitate all aspects of meetings with individuals or groups

o  Manage special projects

o  Assist with research

• Establish and Manage processes to ensure the effective function of all office tasks including, but not limited to:

o  Guest reception

o  Telephone traffic

o  Office supply and equipment provision

o  Church calendaring

o  Record keeping and file systems

o  IT Systems Support

• Personnel Management

o  Keep permanent employee files, maintaining absence and vacation records.

o  Coordinate health insurance coverage and renewal.

o  Coordinate with property and general liability insurance carriers.

• Coordinate all Administrative Staff

o  Insure staff coverage during office hours

o  Delegate tasks to appropriate FBCATV support staff

Skills and Abilities 

·        The ideal candidate for this role has a mix of administrative skill and organizational ability, driven by a strong work ethic and passion for Christ

·        Highly organized and able to meet deadlines

·        Cooperative team member who respects FBCATV policies and procedures.

·        Close attention to detail

·        Problem solving skills

·        Critical thinking