Financial Secretary

 Financial Secretary – Part Time 

16 hrs. per week at Providence Church Offices 

406 E Ocean Hwy, Holly Ridge, NC 28445 

Reports to Lead Pastor/Treasurer 

Starting Pay - $17/hr 

Position Summary 

The Financial Secretary is responsible for accounting functions necessary for reporting the church receipts and disbursements. 

Key Responsibilities 

• Keep record of weekly contributions 

• Submit detailed financial reports to the Church Treasurer for review and approval to be presented at Church Business meetings 

• Prepare budget for business meetings – maintain how much monies are left in everyone’s budget to maintain the integrity of the budget 

• Maintain confidence in all church matters, conversations and business correspondence 

• Disburse all money contributed to the church budget, keeping accurate records of how money is spent 

• Prepare accurate monthly financial reports indicating the financial well-being of the congregation 

• Work according to the guidelines established by the church 

• Responsible for all governmental taxes, reporting forms, and regulations to insure they are submitted on a timely basis 

• Receive funds from sources, record, and report such to the church and its leadership as provided in church policies 

• Maintain procedures to collect and record money received through methods other than the regular 

offering, including money received through the mail 

• Generate, distribute/mail individual charitable gift receipt summaries of all donations received during a calendar year and mail by the requited date of January 31st 

• Reconcile credit card statements and ensure the charges are deducted from the appropriate account 

• Balance checkbook monthly 

• File January – June sales tax refund reports and July – December sales tax refund reports by the required date due 

• Prepare payroll checks for the Treasurer or Assistant Treasurer to sign • Prepare any vendor checks for the Treasurer or Assistant Treasurer to sign 

Attendance Requirements 

• Office hours are M-TH, 9am – 1pm. 

• Attend weekly staff meetings unless sick or otherwise unable 

• Be/become a participating member and be in regular attendance of the ministries of Providence Church·

• Be present for all regular and special-called business meetings. 

Qualifications 

· Strong organizational and time-management skills. 

· Excellent written and verbal communication abilities. 

· Experience with accounting software including quickbooks. 

· Ability to work independently and collaboratively in a team environment. · Detail-oriented with a commitment to accuracy and confidentiality. 

Providence Church is a welcoming community with a rich history, established in 1888. Located in the heart of Holly Ridge, we invite you to join us for worship and fellowship. Our church is a place where faith is celebrated, and connections are built. We are dedicated to serving our community and sharing a message of hope and love that we can experience through the Gospel. Experience a spiritual home where everyone is welcome.

Providence Church - Christ Led, Gospel Centered, Great Commission Driven.