Executive Assistant to the President

About the Job

The Executive Assistant to the President is a full-time, exempt position that serves and supports the President to enhance and facilitate his leadership of the University. Primary to this role are the executive administration duties and overseeing the day-to-day operations of the Office of the President.

The Executive Assistant leads by example, sets the tone and atmosphere for the Office of the President, and is directly involved in performing day-to-day duties. In assisting the President, the Executive Assistant relieves the President of operational and administrative details, implementing processes and systems to further his goals, initiatives, and projects; stewarding his schedule; and anticipating his needs. The Executive Assistant serves as the principle point of contact for the President to senior leadership and University stakeholders.

In overseeing the day-to-day operations of the Office of the President, the Executive Assistant coordinates the office's daily activities to respond to the unexpected opportunities and challenges that arise each day. All of this is done to ensure that the mission and priorities of the University go forward with faithfulness to God, excellence, and integrity.

About CCU

Colorado Christian University is the premier interdenominational Christian university in Colorado and the Rocky Mountain region, delivering world class education to thousands of students. The fully accredited, nonprofit University is located in Lakewood, Colorado, a suburb of Denver.

Colorado Christian University was founded in 1914. CCU’s motto is--grace and truth. This motto comes from John 1.14: “And the Word became flesh and dwelt among us, and we have seen his glory, the glory as of the only Son from the Father, full of grace and truth.” (ESV)

CCU's mission is Christ-centered higher education transforming students to impact the world with grace and truth.

Colorado Christian University cultivates knowledge and love of God in a Christ-centered community of learners and scholars, with an enduring commitment to the integration of exemplary academics, spiritual formation, and engagement with the world. We envision graduates who think critically and creatively, lead with high ethical and professional standards, embody the character and compassion of Jesus Christ, treasure the gospel, and who thereby are prepared to impact the world in their callings.

CCU embraces an educational model that was present at the foundation of many of the great western and American universities. It is made up of three pillars—competence, character and Christ-centered faith. Secular universities have abandoned two of those pillars. We think this is a major oversight that eventually undermines education. Furthermore, we believe this classical educational model is both life-giving and greatly needed in our time.

A leader in higher education, CCU has been consistently ranked in the top 2 percent of colleges and universities nationwide for its core curriculum by the American Council of Trustees and Alumni. CCU has had ten consecutive years of enrollment growth and has been named one of the five fastest-growing master’s granting universities by The Chronicle of Higher Education.

CCU offers more than 100 degree program options for traditional and adult students through its two colleges--the College of Undergraduate Studies and College of Adult and Graduate Studies. More than 8,000 students attend the University on the main campus, in regional centers throughout Colorado, and online.

What is most appealing about working at CCU?

1. Faith-friendly: CCU’s culture is unique to higher education. Where else can you pursue academic excellence yet read the Holy Bible, pray with teammates and students at work, and work to impact our culture in support of Christian values?
2. Convictionally Christian: As a university, we have an enduring commitment to Christ, his kingdom and the truth of God’s Word.
3. Live out your calling: We are a traditional evangelical university where you can invest your God-given talents and abilities alongside coworkers and teammates, while having a profound influence on students as they deepen their relationship with Jesus Christ.
4. Equip students for kingdom work: You can be a part of helping students discover their callings and preparing them for positions of significant leadership in the church, business, government, education, and other professions, as a key part of our University's Strategic Priorities.

We're looking for candidates who have:

1. Five to seven years of proven experience as an Executive Assistant. A bachelor's or master's degree in a related field preferred.
2. Christian maturity, emotional intelligence, and a servant attitude. Will be hands on and lead by example.
3. Demonstrated ability to work with executives, students, faculty, and staff diplomatically.
4. Professionalism, persistence, and initiative with high ethical standards and internal motivation to accomplish objectives and tasks.
5. Exceptional interpersonal, written, and verbal communication skills.
6. Organizational and planning skills with attention to detail and accuracy.
7. Ability to thrive in a fast-paced environment.
8. Exceptional use of judgment while working with sensitive information discreetly.
9. In-depth understanding of Microsoft Office Suite and ability to work with other software programs.

Key Job Duties

Mission Contribution

Contribute to CCU’s mission: Christ-centered higher education transforming students to impact the world with grace and truth. In this role, the Executive Assistant shares in this vision by joining a team dedicated to providing exemplary academics by integrating faith and learning in a scholarly environment, while also cultivating a rich and enduring faith in Christ that will ultimately transform students, their families, and their communities.

Executive Assistant

1. Set the tone and atmosphere for the Office of the President.
2. Manage the President's calendar and help to steward effective time management.
3. Review, assess, route, answer, and monitor follow-up action steps on important correspondence and requests; answer and route phone calls, mail, and e-mail messages; handle a wide-range information dissemination.
4. Work with the University calendar to schedule key events.
5. Schedule meetings, create agendas, route calls, and perform other daily activities.
6. Supervise travel arrangements completed by staff.
7. Perform research as needed, write reports, prepare presentations, and check work for accuracy.
8. Track goals and projects for the President.
9. Oversee the Office of the President budget. Provide summaries to the President using online financial systems and oversee the work of associates, preparing reports and serving as approver for financial transactions.
10. Coordinate and work closely with the Office of Advancement and the Assistant to the President for Board and Donor Relations to ensure efficient processes for calendaring and scheduling.
11. Create, schedule, execute, and determine action steps associated with frequent communications for individual appointments with members of the President’s Cabinet, including face-to-face visits, phone calls, emails, and mailings.
12. Maintain good working relationships with executive officers, other department heads, and University members. Coordinate with Cabinet members to schedule appointments; assist with documents and other needs during meetings.
13. Perform other tasks as necessary and ensure the Office of the President serves the mission, stakeholders, and University well.

Office Management

1. Supervise a small team within the Office of the President to meet goals, objectives, and deadlines.
2. Develop and maintain electronic and traditional files of all communication, keeping communication confidential as appropriate and exercising discretion when releasing documents or information.
3. Assist in training, scheduling, and distributing work to student staff, contractors, and consultants.
4. Develop, implement, and administer departmental office systems, procedures, policies, and operations.

Events and Activities

1. Represent the Office of the President on committees and at other events within the University and community.
2. Manage functions hosted by the President, including but not limited to, confirming speakers, securing event locations, working with caterers, and overseeing hotel and travel accommodations for the President and for guests of the University.
3. Plan, coordinate, and execute events with excellence, including conferences, seminars, and symposia for faculty, staff, students, and University guests. This may require occasional evening or weekend attendance.
4. Schedule events for the Office of the President through the University’s event management tool (25Live) and oversee the University-wide Coordinated Calendar.

Project Management

1. Write and compile reports and documents on behalf of the President, such as the President’s Briefing and the President’s Report.
2. Act as the editor of University publications, such as the Calendar of Events, and serve as a member of the editorial board for the CCU Review of Books, Culture, Media, and Life in the 21st Century.
3. Develop goals and timelines to organize and implement special projects and initiatives for the President, moving projects from visionary status to completion with excellence.

Work Environment

While performing the duties of this job, you may be required to walk, stand, sit, reach with hands and arms, balance, stoop, speak with clarity, and have appropriate vision and hearing capabilities. Requires sitting at a desk, working on a computer, and conducting phone conversations for extended periods of time. The employee must occasionally lift and/or move up to 25 pounds. You will be required to work occasional irregular hours, including some nights and weekends.

What we offer our employees:

We offer competitive compensation and benefits packages to all employees. Our benefit package includes: a tuition waiver program, excellent healthcare, generous paid time off, matching 403(b) retirement plan, and additional organizational paid benefits and voluntary benefit offerings. Pay and benefits will be discussed in more detail as each candidate progresses through the interview process.

Colorado Christian University’s pay philosophy is based on internal and external data for pay equity; along with budgetary considerations for effective stewardship. Pay will be assigned based on relevant experience at a range of $50,000 - $55,000 annually. We reserve the right to pay an equitable rate that we believe is within our salary structure or that may fit a candidate’s qualifications or experience for the job. A wage range posted is not a guarantee of a specific wage range for a job offer. CCU reserves the right to make pay decisions based on economic and equity considerations to attract the best possible talent. CCU does not determine pay based on sex or any other protected status.