The Payroll and Human Resources Coordinator will administer functions in the Human Resources Department with emphasis on Payroll workflow, Benefits and employee onboarding and offboarding. This position requires attention to detail with a spirit of excellence. 

 Duties and Responsibilities

Primary job responsibilities include, but are not limited to:

1. Payroll

·       Run semi-monthly pay cycle for hourly, salary, and pastoral staff

·       Prepare semi-monthly payroll general ledger import files

·       Reconcile general ledger with regard to payroll transactions between accounting and payroll systems (dollars departments, locations, events)

·       Reconcile Form 941 to General Ledger

·       Maintain benefit deductions, PTO tracking, and housing allowance

·       Compliance with federal and state wage laws, including clergy and non-profit payroll regulations

·       Administration of FMLA, Continuation of Coverage, FLSA in relation to payroll

·       Nondiscrimination Testing for HRC Cafeteria Plan

·       Ensure compliance with classifying employees correctly in terms of Exempt, Non-exempt, Ministerial-exemption, and Contractors

·       Maintain HRIS system with accurate employee and payroll information, including TimeClock employee records and job codes

·       Monitor reports of staff hour overages and communicate with oversights

·       Assist finance director with payroll related fluctuation analysis

·       Provide TimeClock training and support for staff

·       Complete the annual Worker’s Compensation audit for finance director review

2. Human Resources

·       Facilitate all on-boarding, off-boarding and internal transitions

·       Facilitate employee Benefits administration

·       Follow up on background checks needing additional review

·       Maintain the completeness of employee personnel files, both soft and hard copies

·       Provide employee education/ training regarding human resources and payroll issues

·       Ensure compliance with all state and federal employment laws

·       Administration of church employee immigration paperwork

·       Process Worker’s Compensation claims

·       Maintenance all job descriptions

·       Maintain HR workspaces in SharePoint, HighRidgestaffing.com, HRIS, etc.

·       Assist with compliance of 90 Day Reviews for new employees

·       Assist Lead Executive Director with Budget and Benefits annual meeting

·       Assist Lead Executive Director in HR Budget Management

3.           Recruiting

·       Processes job postings

·       Coordinate with Oversight and Department heads to determine best recruiting process for position(s)

·       Keep Oversights up to date on employment laws surrounding the interview process

·       Conducts employment verifications and reference checks

·       Extend written contingent job offer

·       Send out “Thank you” emails to candidates that did not receive a job offer

Qualifications

Qualifications include:

• Above all, you must understand, believe in and support the vision and mission of HighRidge Church and desire to serve the Lord
• Energetic, confident, organized, and motivated

·       Pass a comprehensive background check.

·       Read, write, and speak English proficiently.

·       Possess solid biblical convictions aligned with HighRidge leadership.

·       Proven track record as an effective leader.

·       Willingness to grow and adapt to changes in a growing local church.

·       Proficient knowledge of technology including various church management systems, MS Word, MS Excel, MS PowerPoint, Office 365, and Outlook email.

·       Strong interpersonal skills.

·       Ability to maintain a high level of confidentiality.

·       Reliable and dependable.

·       Ability to manage time effectively.

·       Demonstrate spiritual maturity and “good” character

·       Ability to handle changes, delays, and unexpected events.            

·       Ability to communicate effectively via email, in person, and one-on-one.

·       Ability to resolve conflicts effectively.

·       Proven organizational, planning and development skills.

·       Work independently, self-monitor, detail oriented.

·       Strong decision-making ability, exercises sound judgment.

·       Public speaking and teaching skills.

·       Ability to meet deadlines and work under pressure.

Education and Experience

·       Bachelor of Business Administration preferred

·       2-4 years human resources/payroll experience within a church

·       2 -4 years human resources/payroll experience in the public or private sector

·       A combination of education and experience may be acceptable

Physical requirements

This position requires sitting, walking, bending, stooping, twisting, and lifting 10-20 pounds or more as needed to fulfil job duties and requirements.

Additionally

·       An employee’s duties and responsibilities may change.

·       HighRidge Church is growing and one or more of the job duties and/or job responsibilities in this job description may change as well as the job title.