Executive Assistant to the Senior Pastor

Grove Church

Job Description

Job Summary:

The Executive Assistant is responsible for administrative support of the Senior Pastor, including the management of the Office of the Senior Pastor, scheduling, and coordination of administrative support on an executive level. 

The Executive Assistant is the primary contact for the Senior Pastor on all matters requiring his attention.

 

Purpose:

The Executive Assistant to the Senior Pastor is responsible for providing administrative support directly to the Senior Pastor. This individual a key member of the Office of the Senior Pastor and dedicating to supporting the mission and vision of the Senior Pastor and Grove Church.

 

CHARACTER TRAITS:

Stable Mature Christian, Dependable, Loyal, Discreet, Friendly, Professional, Neat, Servant Spirit, Strong Leadership Qualities, Detail-Oriented, Organized, Integrity, Ethical, Distinguished Work Ethic, Flexible, Respect for Others, a Team Player with a passion for efficiency and excellence in service.

 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

The following, while not an exhaustive list of duties associated with the position, is intended to familiarize you with the general requirements this role entails. 

 

1.      Coordinate all support of the Senior Pastor needed to ensure effectively planned and implemented worship services.

 

2.      Ability to review correspondence for procedural and grammatical accuracy.

 

3.      Takes initiative for new and special projects, as needed, to lighten the load on the Senior Pastor.

 

4.      Initiate, edit and manage all forms of correspondence as needed to ensure a smooth flow of communication for the Office of the Senior Pastor.

 

5.      Manage calendar for the Senior Pastor as primary contact person for meetings and other scheduled commitments.

 

  

6.      Make travel arrangements and coordinate speaking engagement logistics.

 

7.      Assist with the development of an annual departmental budget and manage spending of budget for the Senior Pastor.

 

8.      Manage and coordinate direct-report staff key performance evaluations and measurements annually.

 

9.      Serve as POC and manage logistics for all Executive Staff, Keepers, Trustee and Deaconate led events, retreats, and other meetings, etc.

 

10.   Sign grief letters, first time visitors’ letters, baptism certificates, discipleship training certificates, baby, house and business dedication certificates and serve as POC for their coordination.

 

11.   Point of contact for special guests and dignitaries.

 

12.   Create license certificates and ordination certificates for new ministers and newly ordained ministers

 

13.   Update Ministry Scheduler for important church-wide and Family Life Center events and make changes when necessary. 

 

14.   Coordinate funeral and wedding requests in coordination with the Pastor of Congregational Care. Confer with the Senior Pastor regarding final approval.

 

15.   Perform other duties as assigned.

 

QUALIFICATIONS AND CREDENTIALS:

Personal:

·        Be an active member and tither of a local church.

·        Able to be a consistent positive role model.

·        Ability to work in a collaborative team environment

·        Able to make decisions and follow-through on commitments.

·        Ability to prioritize and multi-task projects and assignments using good-time management skills in a fast-paced environment

·        Ability to work under pressure, at times, remaining flexible, proactive, resourceful, and efficient, with a high level of professionalism and confidentiality

·        Proven ability to maintain confidentiality and to be trustworthy.

·        Able to pass background check.

 

 

Spiritual:

1.      Walk daily with Jesus, continuously seeking a stronger personal relationship with Him and must have a heart for worship and the willingness and flexibility to work effectively with others.  

2.      Subscribe to and support the Mission of the church, the Pastor’s three-point vision, the Statement of Faith and the Core Values as indicated in F.I.R.E.

3.      Commit to prayer and fasting about ministry decisions and activities.

Professional:

1.         Physically able and technically proficient to perform tasks outlined in responsibilities and duties section as listed. 

2.         Understand and subscribe to work safety practices in the working environment. 

 

3.         Establish consistent, productive working relationships with those involved in coordinating the worship experience and the operations of the music ministry.

KNOWLEDGE, SKILLS AND EXPERIENCE:

 

1.      Experience supporting executive leaders in a large organization and interfacing with other executive assistants.

 

2.      Experience supporting multiple units within an organization.

 

3.      Excellent organizational skills and ability to work well individually and collaborate in a team environment.

 

4.      Excellent interpersonal relations, oral and written communication skills.

 

5.      Proficiency in Microsoft Word, Excel and PowerPoint; 

 

6.      Commitment to accuracy in all tasks.

 

7.      Willingness to learn; collaborative team player with a positive attitude.

 

8.      Ability to work with minimal direction and employ excellent judgment and professionalism at all times.

 

 

WORK SCHEDULE EXPECTATIONS

Work schedule is Monday through Friday, 9:00 am -5:00 pm.

About Grove Church

What began in 1840 as a one-room, wooden structure warmed by a pot-belly stove, has evolved into one of the largest African American churches in Portsmouth, earning a reputation for serving the needs of people. Today, Grove Church—now 177 years old—remains in its original location, bordered by three Hampton Roads’ cities—Portsmouth, Chesapeake and Suffolk.

Serving as a beacon of hope in the Churchland community, Grove Church stands on the shoulders of its ancestors, exuding the same principles, fortitude, perseverance and strong community-focused leadership. Some of Grove’s rich and vibrant history is documented in books and articles archiving the headstones that remain in the church’s cemetery, dating back to 1840.

From 1840 to 1866, the pastor of Grove’s mother church—Sycamore Hill Baptist Church—preached to the Grove Church congregation until after the Civil War because Virginia laws prohibited Blacks from assembling without a Caucasian present. After the Emancipation Proclamation, Grove called its first African American minister, Reverend Thomas Washington, a native of Matthews County, VA.

Grove Baptist Church was destroyed by fire in 1953 and a special Building Fund Committee raised funds to rebuild the church, with assistance from The Citizens Committee of Churchland Baptist Church. Grove moved into its new sanctuary in 1955. Since then, twelve other ministers have pastored this great church.

Currently, Dr. Melvin O. Marriner serves as Grove’s 13th and longest serving Senior Pastor. Grove extended the call to Dr. Melvin O. Marriner of Chesapeake, VA in September 1989. Under his leadership, Visions of Truth Ministries (VOTM), a banner under which a number of holistic ministries evolved, was formed.

To accommodate the church membership boon from 300 in 1989 to more than 2,700 by 2000, Grove completed a $1.7 million expansion of its facilities, which included a 1,000-seat sanctuary and educational space in 2000. Desiring to better meet the needs of the community, Grove purchased all properties on the left side of the church and, in 2004 purchased three office condominium units on West Norfolk Road, which are used for ministry expansion. Grove also acquired and has paid for nearly 33 acres of land at 4745 W. Norfolk Rd. Construction is currently underway on the Dr. Melvin O. Marriner Family Life Center—a 23,000-square ft. facility that will house a gymnasium, Marriner Christian Academy, a commercial kitchen, internet café and offices.

“Grove Church is more than its square footage or the brick building located in the heart of Churchland. We stand as a monument of hope, carrying a message of love. Our desire is to share God’s message of redemption and demonstrate the love of Christ by actively engaging with and being a part of this community. One of the ways that we communicate that message is by serving our community—in any way that we can—to make it better. That’s one of the primary reasons why we are breaking ground on our Family Life and Youth Center. We want our youth to have a safe place to gather and socialize. We want families to have a place to come to access services, programs and resources in a ‘one-stop-shop’ manner, and we want people in the community to know that we are a part of THIS community.
“In this world, we witness and experience a lot of hurt and pain, but we are here to ‘turn the world upside down.’ We are a victorious people…and we are walking, talking, living, breathing, miracles…each and every one of us!”
- Pastor Marriner


Position Filled
Experience Required
1 – 5 years

Type
Full-time

Education Required
Some college

Date Posted
1 year ago
Location
Portsmouth, Virginia

Denomination
Baptist

Church Size
3,000-5,000 people


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